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Student Handbook

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Dear Woodland Families,

I am truly honored to serve as Woodland’s principal and am incredibly excited for the school year to get started. Woodland has a history of excellence, and I look forward to partnering with all of you as we continue to build on that success. 

This handbook is designed to be a resource for your family, outlining the daily procedures, guidelines, and expectations that keep our school safe, organized, and productive.  We will continue to provide updates and additional information throughout the year as needed.  

I am eager to build strong relationships with our Woodland families. Your support and involvement is a key factor in your child’s growth. Your child’s teachers are dedicated to collaborating with you, and my goal is to fully support that partnership. We are incredibly fortunate to have an exceptional team-including our instructional assistants, office staff, lunchroom and custodial teams, nurse, School Resource Officer, our active PTA, and various community partners—all working together for our students.  

Thank you for your support and welcome back!

Sincerely,

Christy Henegar, Ed. D.
Principal


 

ARRIVAL PROCEDURES

The school day begins at 8:15 a.m. Students may enter the building beginning at 7:45 a.m. unless they are participating in an approved before-school program. Supervision is not provided before 7:45 a.m.. 

Upon arrival, students may eat breakfast in the cafeteria (7:45-8:05) or report to the designated location.  At 8:00 a.m., all students will be dismissed to class. 

  • Kindergarten – Second grade students will report to the forum,  
  • Third grade students will report to the music hallway, 
  • Fourth grade students will report to the art room,
  • Fifth grade students will report to the Library. 

Staff members are assigned to supervise students and assist with arrival procedures to ensure a safe and orderly start to the school day. Students are expected to follow staff directions, walk safely, and demonstrate respectful behavior while entering the building. In order to keep our students safe, we expect all families to follow these procedures.

 

MORNING CAR LINE

  • Morning Car Line Drop-off:  on our GYM side only = 7:45 - 8:14 AM
  • Please enter on our Jonesborough side entrance and follow the traffic signs to our gym side drop off.
  • Our traffic flow will also exit on the Jonesborough side. 
  • *see diagram below
  • Please travel slowly at all times.

MORNING BUS RIDERS

  • All Bus Riders will enter through the school's front doors 
  • Only BUSES, PK families, and CDC families will proceed through our front zone car line  between 7:30 - 8:14 AM

 


AFTERNOON DISMISSAL PROCEDURES

The school day ends at 3:15. Please ensure that your student and their teacher know their afternoon transportation method. We ask that changes in afternoon transportation be called in by 2:00 p.m. unless there is an emergency and it can not be avoided. You can send a note, call or email the school. If you send an email to your child’s teacher, please also include Kirstie Bolton (boltonk@jcschools.org) in the email as your child’s teacher may not have an opportunity to receive the message during the school day.  During dismissal, parents are asked not to enter the building to pick up students unless there is a valid reason for early dismissal.  No child may be picked up on Indian Ridge Road. You must follow the carline pickup procedure.

 

AFTERNOON CAR LINE

  • All car pickups must follow the car line pickup procedure as diagrammed below. It is the same traffic flow as drop-off.
  • The car line opens at 3:15 and pickup is at the gym side of the building. 
  • Do not leave your car unattended once you are in line for dismissal. Follow the directions of the on-duty staff regarding moving your vehicle up in the line. 
  • Post your windshield tag every day to speed up our dismissal. All car riders will be dismissed using a radio call, your tag must be visible so we can radio your student’s name to staff on duty.
  • Important: For increased student security, we will only release our car line students to those drivers with the proper signage in place.  If that signage is not in place, those parents or guardians will be required to drive to our main, front entrance and proceed with checking in through our main office in order to verify student guardianship.  *Note:  we will provide those signs for all Woodland families.  
  • Car Riders will need to be picked up between 3:15 to 3:30. If your student is not picked up by 3:30 p.m., your student will be sent to Educare and you will receive a bill for that service.  
  • Educare students may not be picked up via car line during the 3:15-3:30 PM timeframe.  Parents/Guardians will need to wait until after 3:30 PM to enter through our Educare entrance.  Please check with our Educare Director if you should have questions in this regard.
  • Educare is not a free service. Parents will receive a bill if their child attends.
  • Only BUSES, PK families, and CDC families will proceed through our front zone car line between 2:30 - 3:30 PM.
  • Note:  Our Kindergarten families (with only one kindergarten student) may pick up in our front carline between 3:00 - 3:10 PM.   Kindergarten students with elder siblings will wait in our gym hallway. 

 

AFTERNOON BUS RIDERS

  • All our bus riders load from the front of the school and are usually off the school property by 3:30 p.m. 

 

 

Woodland Pick-Up and Drop-Off Line

 

*Parents are not permitted to drop-off/pick-up students in the FRONT Bus Loading area/circular bus driveway.  This area is reserved for regular & special education buses. 

 

VISITORS

Parents/Guardians are always welcome at our school. We do have certain safety procedures in place for anyone visiting our school. In order to visit a classroom, you must have permission from the principal or a designated representative while classes are in session.

  • You may be asked to show your ID before entry into the school.
  • The main door is the point of entry for non-school employees.
  • All visitors are required to check in through the school's Security System by scanning a driver’s license or a valid government-issued photo ID to receive and wear a visitor badge before going anywhere beyond the main office area.
  • All visitors are required to wear a Woodland guest badge while on campus.  No one will be permitted in classrooms or any part of our building without this important guest badge.
  • Please turn off cell phones while visiting classrooms.   
  • In addition, parents/guests may NOT photograph students at any time
  • The visit must be scheduled in advance if you wish to speak with the principal and/or the teacher

 

ATTENDANCE 
ABSENCES

Absences shall be classified as either excused or unexcused as determined by the principal.  Excused absences include principal-approved absences of up to three (3) days per school year as requested by the parent/legal guardian.  No student will be allowed to use these absences during standardized testing dates.  Work missed during the absence must be made up before the absence or upon return to school. Parents/guardians must email the principal to request a parent request day.

SCHOOL ATTENDANCE REQUIREMENTS 2026-2027

  1. It is essential that each student be present every day school is in session.  Research indicates there is a direct correlation between school attendance and success in school.  We believe it is important to expect and to assist students in being in school and on time.  Students who are present at school derive maximum benefit from the instructional program and develop habits of punctuality, self-discipline, and responsibility.
  2. Appointments should be scheduled outside of the school day, when possible, and vacations during the appointed breaks.
  3. A student must be in school for 3 hours and 31 minutes to be considered present for the day.
  4. If a student is not feeling well, they are allowed five (5) absences per year, without going to a doctor.  A written parent note is required upon the student returning to school.
    • After the allowed five (5) parent note days, a doctor/dentist note is required for additional absences.
  5. Parents should call the school by 9:00 a.m. when their child will be absent.  After an absence, our policy requires that a written excuse from the parent, or a doctor’s excuse, be sent to the office the day the child returns to school.
  6. A student is allowed three (3) parent request days per year.  The principal must approve parent request days.
  7. Johnson City School Board Policy 6.200 states, “Upon recommendation of the principal, students in grades K-8 who are absent more than twenty (20) days may not be promoted to the next grade. All absences, excused or unexcused, are counted in the maximum number of days that may be missed during a session or school year.”

 

JOHNSON CITY SCHOOLS’ TRUANCY PLAN FOR THE 2026-2027 SCHOOL YEAR

Truancy Violations: Tier 1: System-wide Preventative Action:

  1.  A copy of the system-wide calendar is sent home at the beginning of the school year.
  2. The attendance policy is placed in the Student Code of Conduct and School Handbooks.
  3. “Pay Attention to Attendance” flyer is sent home with every student at the beginning of the school year.
  4. Letters are sent to every student who missed 10+ days during the previous school year.
  5. At every absence, an automated call/text or email is delivered to the student’s primary contact number.

 

Tier 2:  Completed at the individual schools:
Violation:  The student has acquired five unexcused absences. 

  1. A conference is held with the student and parent/guardian. 
  2. The student, parent/guardian, and an attendance supervisor designee will sign an Attendance Contract.  The Attendance Contract will include:
    • A specific description of the school’s attendance expectations for the student.
    • The period for which the contract is in effect.
    • The consequences for additional absences and alleged school offenses.  This may include any disciplinary action and could result in a referral to Juvenile Court.
  3. Regularly scheduled follow-up meetings, which may be with the student and the parent/guardian, to discuss the student’s progress.
  4. An individualized assessment by a school employee of the reasons a student has been absent from school.  The employee may refer a student to counseling, community-based services, or other in-school or out-of-school services aimed at addressing the student’s attendance problems.

Tier 3:  Completed at Central Office:
Violation: The student has acquired ten unexcused absences.

  • Truancy Board will review the case with the family and make the appropriate referrals to community-based services, such as: counseling, parenting classes, in-home services, etc.
  • The case is reviewed with the family every 30 days until the end of the contract.

If the student has further unexcused absences or fails to comply with the contract after progressing to Tier 3, a petition is filed with Juvenile Court.

If the parent/student refuses to participate in any part of the plan, the process will stop and a truancy petition is filed.

 

TARDY/EARLY DISMISSAL

Arriving on time and remaining the entire school day provides students with full academic instruction.  Some acceptable reasons for being tardy or being dismissed early include medical or dental appointments (doctor’s excuses required) or a death in the immediate family. 

Unexcused tardy – A student arriving at school after 8:15 AM, for unexcused reasons, will have an unexcused tardy.  
Unexcused early dismissal – A student leaving school before 3:15 PM, for unexcused reasons, will have an unexcused early dismissal.  

 

  • Upon the third unexcused tardy and/or early dismissal in a grading period, the student may receive consequences that allow for the student to make up the missing work (e.g. lunch or after school detention).  
  • A parent/guardian can meet with the attendance liaison and building administrator to avoid the student receiving a consequence for unexcused tardies.
  • Students are not to leave school for any reason without permission from the office.  
  • All appointments, including medical and dental appointments, should be made outside of school hours when possible. 
  • The parent/guardian or other responsible adult MUST visit the office to obtain an early dismissal slip and formally sign the student out.  Only those persons named on the emergency/enrollment card will be permitted to pick up students, unless the parent gives verification in written or personal form. Please do not send unauthorized persons (not on the emergency card) to pick up your child. If you wish to add a person to the student pick up list, please contact Mrs. Kirstie Bolton. This will need to be updated with her in writing. 

BEHAVIOR EXPECTATIONS, CONDUCT, AND DISCIPLINE

Our school is a place of academic and social growth. In certain respects, we are one large family working together for the good of all students.  We will recognize students who demonstrate appropriate behavior. Students who do not comply with our school rules will have certain privileges removed from their daily program. Disrespectful behavior will not be tolerated. 

 

BULLYING, HARASSMENT, AND/OR INTIMIDATION

Bullying is when someone repeatedly and on purpose says or does mean or hurtful things to another person who has a hard time defending themselves.
Bullying Behavior is defined by three components:

  1. Involves aggressive behavior
  2. Typically involves a pattern of behavior repeated over time
  3. Imbalance of power or strength

Actions, words, intimidation, cyberbullying, or other forms of bullying that cause embarrassment, fear, or humiliation to another person are considered harassment. Harassment is neither condoned nor tolerated. Students who feel they have been bullied or harassed should report it to an administrator, counselor, teacher, or other school staff member.

Board Policy – The Johnson City Board of Education has determined that a safe, civil, and supportive environment in school is necessary for students to learn and achieve high academic standards. In order to maintain that environment, acts of bullying, cyber-bullying, discrimination (including the definition of antisemitism found in policy 4.100), harassment, hazing or any other victimization of students, based on any actual or perceived traits or characteristics, are prohibited.1 


This policy shall be disseminated annually to all school staff, students, and parents.2 This policy shall cover employees, employees' behaviors, students and students' behaviors while on school property, at any school-sponsored activity, on school-provided equipment or transportation, or at any official school bus stop. If the act takes place off school property or outside of a school-sponsored activity, this policy is in effect only if the conduct is directed specifically at a student or students and has the effect of creating a hostile educational environment or otherwise creating a substantial disruption to the education environment or learning process.


Building administrators are responsible for educating and training their respective staff and students as to the definition and recognition of discrimination/harassment.

 

 

DEFINITIONS

Bullying is when someone repeatedly and on purpose says or does mean or hurtful things to another person who has a hard time defending themselves.


Bullying/Intimidation/Harassment – can take the form of an act that substantially interferes with a student’s educational benefits, opportunities, or performance, and the act has the effect of:

  • Physically harming a student or damaging a student’s property;
  • Knowingly placing a student or students in reasonable fear of physical harm to the student or damage to the student’s property;
  • Causing emotional distress to a student or students; or
  • Creating a hostile educational environment. 


Bullying, intimidation, or harassment may also be unwelcome conduct based on a protected class (race, color, religion, sex, gender, disabilities, national origin, or age) that is severe, pervasive, or persistent and creates a hostile environment. 


Cyber-bullying - A form of bullying undertaken through the use of electronic devices. Electronic devices include, but are not limited to, telephones, cellular phones or other wireless telecommunication devices, text messaging, emails, social networking sites, instant messaging, videos, web sites, or fake profiles


Hazing - An intentional or reckless act by a student or group of students that is directed against any other student(s) that endangers the mental or physical health or safety of the student(s) or that induces or coerces a student to endanger his/her mental or physical health or safety.  Coaches and other employees of the school district shall not encourage, permit, condone or tolerate hazing activities.


“Hazing” does not include customary athletic events or similar contest or competitions and is limited to those actions taken and situations created in connection with initiation into or affiliation with any organization.

 

CODE OF CONDUCT

The School Board of Johnson City has adopted a Code of Conduct and Discipline.  Parents are responsible for informing their children of its contents.  Our school will comply with the revised Code of Student Conduct.

 

DISCIPLINARY ACTION

We operate on the premise that the school is responsible for ensuring that no student’s learning is infringed upon by another student’s misbehavior. Each child has a right to an education in a positive, safe learning environment. The faculty and administration maintain student behavior; however, repeated misbehavior is the parents' responsibility. Minor offenses will be handled through parent-teacher contact. Students who continue to be disruptive, disrespectful, disobedient, or defiant may be removed from class. Parents will be notified if their child is removed for disciplinary reasons and may need to come to school to pick up their child. 

Any written, verbal, or physical communication or concerning behavior that conveys an intent to harm someone else or commit an act of school violence, as determined by the school/district Threat Assessment Team, may result in disciplinary action. Per Tennessee Code Annotated, a School Resource Officer will be a member of the school and district threat assessment teams. T.C.A. § 49-6-2701(b).

 

SCHOOL BUS RULES AND SAFETY PROCEDURES

Riding the bus is a privilege, and all Woodland students are expected to adhere to the rules of Johnson City Transit. Violations of bus rules will result in suspensions from bus service and can lead to a one-year expulsion from bus privileges. Parents are responsible for transporting their child to and from school if their child is suspended from riding the bus. If a child is suspended from riding the JC Transit school bus, they cannot ride for any school functions until their suspension is over. Bus transportation is not available for transfer or tuition students. 

 

Front Seat Offenses:
Students will receive a written warning and will be placed on the front seat of his/her respective bus for 2 weeks as a result of the following behaviors:

  • Eating or drinking on the bus.
  • Failure to remain seated.
  • Hanging out of the bus window.
  • Improper boarding/departing procedures.
  • Refusal to obey the driver.
  • Rude, discourteous and annoying conduct.
  • Spitting or littering.
  • Unnecessary noise.
  • Using profanity.

Depending on the severity of the offense the student may be placed on the front seat indefinitely.  Repeat occurrence of front seat offenses will result in a 2-week suspension. 

Automatic Two (2) Week Suspension:

  • Bringing articles aboard bus of injurious or objectionable nature
  • Destruction of property
  • Fighting/pushing/tripping
  • Lighting matches, smoking, or using other tobacco products on the bus
  • Making obscene gestures
  • Other concerning behavior relating to the safety, well-being and respect of pothers
  • Tampering with bus equipment
  • Throwing objects in or out of bus

School Year Suspension
Students will be suspended from riding any school bus for the remainder of the school year as a result of the following infractions:

  • Attacking the bus driver
  • Attempting to set fire to a bus seat, hair, clothing, etc.
  • After serving two 2-week suspensions, the 3rd suspension will be set for the remainder of the school year. 

Reporting Complaints
The following procedure will govern how students, teachers, staff, and community members shall submit bus safety complaints:

  1. All complaints shall be submitted to Woodland administration or to the Johnson City Schools Supervisor of Safety, Dr. Tim Vanthornout (VanthournoutT@jcschools.org).
  2. When calling or emailing to make a complaint, please provide, if possible, the bus number, the time of day, and the bus location. Example: Bus number 22, at 3:30 pm, corner of Maple Street and South Roan Street.

CELL PHONE/ELECTRONIC DEVICE USE

The use of student cellular phones and electronic devices on school property is not permitted during school hours (see Student Code of Conduct).  The use of these devices is strictly prohibited in any restroom or on school grounds or while attending any school-related event or activity.  (Board Policy 6.312)  Disciplinary action will be taken for those students who continually violate this rule. Using a cell phone and/or electronic device during school hours to call, text, or take pictures will result in further disciplinary actions.

 

CLINIC

MEDICATION AT SCHOOL:
Medications should be limited to those required during school hours and necessary to maintain the student’s enrollment and attendance in school. If your child requires medication at school, the following guidelines must be followed: 

ALL MEDICATION must be turned into the office or clinic by a parent/guardian. No student is to carry prescription or non-prescription medications, unless ordered by a physician and documented in the appropriate form. 

ALL Prescription Medication must be accompanied with a medication administration permission form completed and signed by a physician and parent. For students requiring emergency medication for a chronic health condition (Adrenal Insufficiency, Severe Allergy and Anaphylaxis, Asthma, and Seizure), a specific order form is available to assist with the plan of care for your child while at school. You may request a form from your school nurse, or a copy is available online under Health Services. 

Non-prescription Medication must be accompanied with a permission for medication administration form completed and signed by the parent. The student's parent or guardian must give permission in writing to administer medications while at school - TCA 49-50-1602(a)(2). Non-prescription medication given regularly will require a physician’s signature. Your child will be limited to 5 doses every 9 weeks unless accompanied with a medication administration permission form completed and signed by a physician. Johnson City Schools will follow the manufacturer's label and/or Johnson City Schools Medical Director’s Standing Orders. Johnson City Schools will not administer any medications that are off-label or not approved by the Food and Drug Administration.  

The first dose or administration of any medication should be given at home.  

All controlled substance medications (ADHD meds, etc.) will need to be verified and counted by the nurse or designee once received and when the medication is picked up at the end of the school year. Johnson City Schools will only accept a 30-day supply of controlled medication. 

Prescription medicine must be in a properly labeled prescription bottle. If the medicine is over the counter, it must be in a new, unopened bottle or in a blister pack that is sealed and labeled. Any medicine sent to school loose and unlabeled will not be administered. Expired medication will not be given at school.  Johnson City Schools' staff will not administer Complementary or Alternative Medicine (CAM).  We do not administer any medications containing SALICYLATE (such as Aspirin or Aspirin containing products such as Excedrin and Pepto-Bismol) without a doctor’s order due to the danger of Reye’s Syndrome. 

The parent is responsible for picking up any remaining or unused medication at the end of the school year or summer school. Any remaining medication will be discarded unless other arrangements have been made with the school nurse.  

If you have further questions about medication, please contact your school nurse.

INJURIES/ACCIDENTS: Accidents are reported immediately to the staff member on duty, and appropriate first aid or emergency care will be provided as needed. It is important that emergency contact information in PowerSchool is kept current. An accident report will be completed and kept on file in the school office.


SICKNESS AT SCHOOL: Parents/guardians will be contacted if suspicion of illness is suspected and preventing student from participating in normal school activities. Students can return to school when symptoms have improved, and/or they have been released by a healthcare provider if required for the specific illness.

 

COMMUNICATION

You will receive communication from our school and teachers in several ways. Your child’s teacher will ask you to sign up for Parent Square at the beginning of the school year. Parent Square is an app that provides easy two-way communication between teachers and parents. You will also receive regular school newsletters that will be sent through SMS, email, and Parent Square. It is important to keep your email address up to date with the office. 

The Johnson City Schools website is also a great way to find out information about our school.  Go to www.jcschools.org and you can then link directly to the Woodland website.  Please contact the school office if you have a change in address or phone numbers or the list of who is allowed to pick up your student.

 

CONFERENCES/PARENT/TEACHER

We value your input as a Woodland parent, and school-to-home communication is very important. You may request a meeting at any time.  We ask that you please make an appointment with the teacher at least 24 hours prior to your visit to ensure a private and productive meeting.  Teachers are not available to meet every day and will not be able to meet while their classes are in session.  School-wide conferences will be scheduled in the fall, on or before November 3, 2026, and as needed.  We will not be able to forward calls to the classroom except during the teacher’s planning time, before, and after school.

 

CURRICULUM

The curriculum at Woodland Elementary School seeks to provide the experiences a student needs to live in today's society.  We believe that each student is an individual and should be given the opportunity to achieve their potential. 

In addition to the academic curriculum, the following support services are available:

  • Weekly P.E., music, art, guidance, and library classes for every grade.
  • A counselor who teaches classes and assists students individually.
  • Resource teacher, speech teacher, and diagnostician to assist with special education needs
  • RTI intervention
  • ESL services
  • After-school tutoring and remediation as available

Reading with your child is something you can do at home to support their reading progress. Here are some suggestions we would encourage:

  • Listening to and reading with your child for at least 20-30 minutes daily
  • Ask your child to read aloud to strengthen his/her oral reading fluency
  • Ask your child questions about the story or book they are reading

 

TITLE I AND FAMILY ENGAGEMENT

Woodland is a Title I Federally Funded School of Distinction. Our Title I designation provides additional instructional funding for our school in regard to personnel, equipment, supplies, and staff development.  These important resources provide our students with additional instructional support to enhance student learning.

Johnson City Board of Education encourages the involvement of parents/guardians, both as individuals and as groups, to act as advisors and resource supports in the following ways:

  • With specific talents to complement and extend the instructional services of the classroom teacher.
  • To serve as advisors on curriculum development projects.
  • To express ideas and concerns by responding to surveys and other information-gathering devices.
  • To be actively involved in parent-teacher groups.
  • To serve on advisory committees.

Serving under the Federal Projects Director, the school system shall provide the coordination and technical assistance, plan and implement the Title I Program according to the guidelines set forth in law which includes, but is not limited to, the following:

  • Parent input into the planning, design and implementation of the Title I Program.
  • Meaningful consultation of parents/guardians of participating children in the planning, design, and implementation of the Title I Program.
  • Organized, systematic, ongoing, informed, and timely consultation in relation to decisions about the program.
  • The involvement of parents through activities and procedures which are of sufficient size, scope, and quality to give reasonable promise of substantial progress toward achieving the required goals.

To ensure that parents/guardians of participating children have an adequate opportunity to participate in the planning, designing, and implementation of the Title I Program, the school system shall:

  • Convene an annual meeting, to which all parents/guardians of participating children, including migrant students and limited English proficiency students, must be invited, to explain the programs, activities, and curriculum available under Title I.
  • Provide parents/guardians of participating children, including migrant students and limited English proficiency students, with reports and explanations of their child’s progress.
  • To the extent practical, conduct a parent/teacher conference with the parents of each participating child to discuss the child’s progress, placement, and training in methods the parents can use to complement the child’s instruction.
  • Make educational personnel under the Title I Program, including student services personnel, readily accessible to parents/guardians.
  • Permit parents/guardians of participating children to observe Title I Program activities.
  • Provide opportunities for regular meetings with parents/guardians to formulate parental input into the program.
  • Provide parents/guardians of participating children with a copy of the parental involvement policy as well as timely information about the program.
  • Make parents/guardians aware of parental involvement requirements and other relevant provisions of the program.
  • Provide reasonable support for parental involvement activities as parents/guardians may request.
  • Coordinate, to the extent possible, parental involvement activities and strategies under other programs.
  • Develop a school-parent compact/contract that outlines how parents, the entire school staff, and students will share the responsibility for improved student achievement and the means by which the school and parents will build and develop a partnership to help children achieve high standards.
  • Provide information, to the extent to which it is practical, on programs and activities in a language and form that parents/guardians understand. 
  • Annually assess, through consultation with parents, the effectiveness of the parental involvement program and determine what action needs to be taken, if any, to increase parental participation.

DRESS CODE

We expect Woodland students to dress modestly and appropriately for their age.  If the principal, counselor, or a teacher judges that a student’s attire is offensive or immodest, the student will be required to change and will be provided with clothes, or parents will be expected to bring a change of clothing.  In matters of opinion, the judgment of teachers and administrators will prevail. 

Guidelines to follow, but are not limited to, include:

  • Appropriate length of skirts, shorts, 
  • No short tops that expose the stomach
  • Straps on tops should be at least two inches in width
  • No suggestive or offensive writing or logos on T-shirts/sweatshirts
  • No hats, bandanas, or other head coverings unless authorized by a staff member

If a student’s dress or appearance is such that it constitutes a threat to the health or safety of others, distracts the attention of other students or staff from their work, or otherwise violates this dress code, the principal or designee may require the student to change his appearance and/or be sent home according to the handbook.

 

EDUCARE

A before/after-school childcare program (Educare) is available at an additional fee at Woodland. The Educare program is open from 7:00 – 7:45 a.m. and 3:15 – 6:00 p.m. daily. It is open on a limited schedule during Winter Break, before and after national holidays, and on other days when school is closed. A full-time summer program is also available.  Information about the services may be obtained through the school office. For more information, call Educare at 423-434-5267 or email our Director, Kayla Woodward at woodwardk@jcschools.org

 

ENROLLING AND WITHDRAWING FROM SCHOOL

The following is required for enrolling a student in any Johnson City School:

  1. A withdrawal from the previous school.
  2. A record of immunizations. Out-of-state students must have a Tennessee Certificate of Immunization, which can be obtained from the Washington County Health Department before entering school. In-state students have thirty (30) days to provide the school with proof of immunization.
  3. A grade card for the present school year and/or a transcript of all work from the previous school that includes recent achievement test scores.
  4. Proof of residence (2) inside city limits. This must be a copy of your lease or mortgage statement & a recent utility bill. Both must be in the parent/guardians name. 

Any student planning to withdraw from school for any reason should see Kirstie Bolton in our Woodland main office to complete the withdrawal procedures prior to the day of withdrawal.  Students are expected to meet all obligations (return of books, uniforms, materials, and payment of fees and/or fines) before withdrawing.

If an in-district student moves out of the district, he/she will be withdrawn from Woodland immediately. If the student wishes to remain at Woodland, the student must apply for admittance through the tuition process.

 

FIELD TRIPS

When a field trip is scheduled, your child will bring home a permission slip. This permission slip must be signed and returned to the teacher before your child will be allowed to go on the trip. Students are not allowed to attend field trips without written parent/guardian permission. The school cannot accept permission from a noncustodial adult. If a student has lost the privilege to ride the bus, they will not be allowed to ride the bus for a field trip.

VOLUNTEER/CHAPERONE REQUIREMENTS
Field trip chaperones/volunteers, including parents/guardians, who will supervise students independently, without a Johnson City Schools employee present during a field trip/school activity, are required to submit to a TBI background check through IdentoGo fingerprinting service.

Field trip chaperones/volunteers who participate in activities under the direct supervision of a Johnson City Schools employee may not be required to complete fingerprinting requirements. 

  • All parents/guardians attending a field trip must first check in through Centegix at the school office to receive a badge before attending any field trip. 
  • Chaperones must receive a favorable Background Check prior to departure.
  • Persons with criminal convictions are not allowed to chaperone.

 

FOOD GUIDELINES

All schools that house K-8 students must abide by the Tennessee state nutrition and wellness requirements. This law affects both food served in our cafeteria and food brought to school.  We care about the health of our students, and these rules make for a healthier school environment. 

BREAKFAST – A free breakfast is available every morning from 7:45-8:05.

LUNCH – Lunch is free to all students for the 2026-27 school year. Menus are sent home and are available online. No soft drinks or energy drinks are permitted.

Parents are welcome to join their student for lunch and can sit at the Visitor’s table in the hallway or the outside picnic tables. Guests coming to eat with a student must be listed as a contact in PowerSchool. If not listed, a parent/guardian must contact the office to grant permission. Guests are required to check in through the school's Security System by scanning a driver’s license or a valid government-issued photo ID to receive and wear a visitor badge. Food brought from outside the school is not permitted inside the cafeteria. 

CLASSROOM SNACKS – Some teachers may permit students to have a daily snack. Snacks should meet school nutritional guidelines. The list below provides examples of acceptable snack choices, but is not intended to include every approved option. Please check with your child's teacher regarding classroom expectations and allergy-related restrictions. 

  • Beverages – Water, non-carbonated calorie-free flavored water, low-calorie sports drinks (8 oz. or less), 1% or skim milk, juices that are 100% juice. NO soft drinks or energy drinks.
  • Foods – fresh fruit, veggies, cube or string cheese, pretzels, low-fat popcorn, graham crackers, animal crackers, low-fat pudding and yogurt, low-fat breakfast or granola bars, Nabisco 100 calorie pack, baked chips, nuts, sunflower seeds

PARTIES - Teachers have the option to have two classroom celebrations or “parties” during the year.  Healthy treats should be provided for these occasions (no peanut butter).  Due to allergies, all snacks brought for sharing must be store-bought, not homemade. Birthday parties are not permitted. If parents would like to send the class a snack in honor of their child’s birthday, they may do so if this is prearranged with the classroom teacher.  In such cases, the teacher will distribute the snack at an appropriate time that does not interfere with instructional time, e.g., recess.   Students or parents who wish to issue invitations at school for their private parties may do so only if all children in the class are included. Please do not drop off treats and snacks at the office without discussing with the teacher.

 

GRIEVANCE PROCEDURE

It is the policy of the Johnson City School System not to discriminate on the basis of sex, race, national origin, creed, age, or disability in its educational programs, activities or employment policies as required by federal law.  Any student of Woodland who believes that he or she has been discriminated against, sexually harassed, denied a benefit, or excluded from participation in any educational programs or activities may file a written complaint with a school counselor.  The counselors will consult with the administration if they feel further action on the grievance is necessary.

 

 

GRADING PROCEDURES

REPORT CARDS -Report cards are distributed at the end of each nine-week grading period.  The report cards will be distributed on Wednesday, following the last day of the nine weeks.  Grades K-2 have a checklist with a rating scale.  Grades 3-5 are graded on a scale of A, B, C, D, or F.  The cards are to be signed by the parent and returned to the classroom teacher. Grade cards may be withheld at the end of the year for students who fail to pay for lost and damaged textbooks, library books, or other school property, and delinquent Educare accounts. 

The citywide grading scale adopted by the Board of Education is as follows:

Grading Scale for Grades 3/4/5

Academic Achievement Key for K/1st/2nd

 

A – Excellent        90-100
B – Above Average    80-89
C – Average        70-79
D – Below Average    60-69
F – Failing         50-59

 

Always Exceeds Expectation of Standard    4
Meets Expectation of Standard             3
Beginning to Understand Standard       2 
Limited or No Understanding of Standard 1

*Standards not assessed will be left blank

 

*Subject to modification to match SBOE policy

MIDTERM PROGRESS REPORT - Halfway through the nine-week grading period, a midterm report will be sent home.  The report provides parents with a snapshot of how their student is performing academically and alerts them to problems that need correcting, such as unfinished assignments, make-up work, and behavior issues.  The midterm should be signed and returned.

 

HOMEWORK

Homework is an extension of the school day and may be assigned by individual teachers. It should be used for helping children apply what they have learned in the classroom and to instill responsibility in the child as part of the learning experience. The focus for each grade level is on the quality of learning rather than the quantity of tasks completed, with an emphasis on applying the content taught in the classroom. Students should read for at least 20 minutes each day.

 

PARENT TEACHER ASSOCIATION (PTA)

We are very fortunate to have an active PTA that provides many things for our students through their fundraising efforts. The PTA sponsors two major fundraisers each year.  There is always a need for PTA volunteers in several areas.  If you are interested, please fill out a volunteer form and we will find a place for you.

 

SCHOOL SAFETY AND DRILLS

Regularly scheduled practice drills are conducted to make certain that all students and school personnel are aware of and adhere to the safety guidelines.  Students are to be attentive and follow directions given by their teachers or over the intercom. Any questions about safety drills or what to do in an emergency can be directed to a teacher, an administrator, or Dr. Tim Vanthournout, Supervisor of Safety and Transportation.

The school doors will be kept locked at all times for the safety of our students.  ALL visitors and volunteers must enter through the Main Office doors.  In compliance with state law and in the interest of safety, all visitors must register in the office and wear identifying badges.  
*Only authorized persons listed on the student’s Emergency/Enrollment card may pick up the student.

 

STUDENT PLACEMENT

It is Woodland’s primary concern to challenge each student so that he/she will continue to experience academic growth. Classroom rosters are designed with the intent of a balance in diversity, gender, academics, and cohesiveness.  Parent requests for student placement are strictly prohibited.

 

TECHNOLOGY

Johnson City Schools AI Guidelines - Student guidelines on appropriate use of AI tools: ethically, safely, responsibly.


Purpose of AI Use
● Support learning, not replace it.
● As a resource, not a replacement for your own work.
● Brainstorm, organize ideas, improve writing, enhance creativity & critical thinking, research
● Develop Digital Literacy Skills

Available AI Resources
● Magic School
● Gemini for Edu
● Resources in the single sign-on portal: Wayground, Canva, Curipod, Kira, Adobe Express
*The SSO list may change, resources must be school approved

Academic Expectations
● ❌Full AI-written work and/or faked citations aren’t acceptable.
● ❌Full AI-written work could be plagiarism: not acceptable.
School rules may apply if misuse occurs.
● ✅Grammar fixes and summaries are acceptable. *May not be acceptable in English class.
● ✅Brainstorming, visuals, and conducting research is acceptable.
● ⚠️Always check your sources.
● ⚠️Academic integrity is imperative. If you’re unsure if your use of AI is considered plagiarism
or cheating, discuss it with your teacher.

Transparency: Clearly identify how you used AI for assignments
● List the resource used
● List the input/directions you provided
● Identify what you kept/changed
● Describe how you checked for accuracy

Privacy & Safety
● Never input your name, ID, or any personal information.
● Only use school approved platforms, on your school issued device, logged into your school
issued account.

Review & Revisit
● Review these guidelines before using AI on a project.
● As AI evolves, these guidelines may change.
● Always discuss AI usage with your teacher to know the classroom expectation

TEXTBOOKS, LIBRARY BOOKS, AND MATERIALS FEE

Textbooks and library books are provided for the use of students. In return, students are expected to care for those books and to pay for all lost and damaged books. A charge is made annually for the purchase of materials not otherwise furnished to the student. The suggested fee this year is $25.00, and checks should be made out to Woodland Elementary School. A standard supply list for each grade is on the Johnson City school’s website. Teachers will post wish lists for other items that they would like to have donated to their classroom.

 

TRANSFER AND TUITION

First priority for enrollment at Woodland goes to students who live with their parents/legal guardians within the Woodland school zone.  Students who live outside our zone but still in Johnson City are considered transfer students, and those who live outside of Johnson City are considered tuition.  If the transfer or tuition is approved, the student must maintain good attendance, good behavior, and good academic performance. Transfer and tuition students may be denied due to excessive absences, excessive tardies, behavioral concerns, or academic indifference.  All students who are transfers or tuition must provide their own transportation to and from school.  Falsification of address can also result in immediate dismissal if not living in the Woodland zone. 

If a student transfers to another school, parents should notify the office.  All students are responsible for the careful use of school property (including books and technology).  All debts owed to the school must be paid before transferring.  Library books, textbooks, devices, etc. must be returned to our school and debts paid before leaving.  Otherwise, records could be held until debts are paid.  

 

VOLUNTEERS

Johnson City Schools recognizes that strong partnerships between families, schools, and the community contribute significantly to student success. Parents, guardians, family members, and community volunteers are encouraged to participate in school activities, attend family events, support student learning, and partner with school staff throughout the year.

Volunteer opportunities may include assisting with school events, participating in family engagement activities, supporting classrooms, mentoring students, assisting with school programs, or serving as field trip chaperones.

All volunteers are expected to follow school procedures, sign in through the school's visitor management system, maintain confidentiality regarding students, and support a safe and positive learning environment.

Certain volunteer roles require additional screening procedures. Volunteers and field trip chaperones who will supervise students independently, without a Johnson City Schools employee present, must complete a Tennessee Bureau of Investigation (TBI) background check through the IdentoGO fingerprinting service and be registered through the Centegix visitor management system. A favorable background check must be received prior to serving in these roles.

Examples of positions that may require a background check include field trip chaperones who supervise student groups independently, mentors, tutors, or volunteers who work directly with students without continuous supervision by a school employee.

Volunteers who participate in activities under the direct supervision of a Johnson City Schools employee may not be required to complete fingerprinting requirements. Schools reserve the right to determine when additional screening procedures are necessary based on the nature of the activity and the level of student supervision involved. 

 

WEATHER CLOSING, DELAY, AND EARLY DISMISSAL

In the event of bad weather, school may be closed, delayed, or dismissed early. Schedule changes will be announced on the Johnson City Schools Parent Communication app and website, on local television, social media, and on radio stations (be sure to look/listen for Johnson City Schools). You can register for the school-wide calling/texting information on the Johnson City Schools website. If no report is heard, school will be in session. If we have a delayed opening, school would begin two hours later (10:15 a.m.). If school is delayed by two hours due to inclement weather, the buses are also delayed by the same amount of time. Parents should make plans and ensure their student is familiar with them. Normally, the buses will run, but depending on the severity of the weather, they may be unable to operate on their regular routes.